CITY OF OSKALOOSA, KS
SPECIAL COUNCIL MEETING MINUTES
212 W WASHINGTON STREET
APRIL 5, 2018 * 7:00PM

GOVERNING BODY MEMBERS PRESENT

Eric Hull, Mayor
John Norman, Council President (7:15pm)
Ken Newell, Council
Mike Smith, Council
Larry Fowler, Council
John Metzger, Council

OFFICIALS PRESENT
Patty Hamm, City Clerk
Paul Bolinger, Chief of Police
Bill Heard, City Superintendent
Patrick Sheldon, Animal Control Officer

PUBLIC PRESENT
Rick Nichols, Oskaloosa Independent
Matt Miller, Old Settler's Reunion Committee
Clarita Rogers/Robert Johnson, 805 Liberty Street
Andy Snyder, 501 Park Street
Angela Robertson, 801 Liberty Street

CALL TO ORDER
Eric Hull, Mayor, called the regular meeting of the Oskaloosa City Council to order at 7:00pm.

PUBLIC


MADISON STREET
Matt Miller asked if Madison Street is on the schedule to be repaved any time soon. Bill Heard replied it is not on the schedule for this year. Matt noted part of the right-of-way is washing away with each rain and he keeps having to fill it with gravel. Eric Hull explained the ditch serves a purpose as a runoff for the street and it is doing just that.

OLD SETTLER'S REUNION
Matt Miller presented the Council with a rundown of events for the Old Settler's Reunion that will take place on Thursday, June 21, 2018 through Saturday, June 23, 2018. Matt advised the street closings will remain the same. Matt reported the biggest change in the parade will be held at 5:30pm instead of 6pm; which means lineup will take place at 4:30pm. Matt also reported the beer garden will take place only on Friday night this year, however, the schedule still is not definite at this time.

CODE ENFORCEMENT
Clarita Rogers was present to discuss a letter she received from the City Attorney regarding code enforcement issues at 805 Liberty Street. Ms. Rogers explained she has no issue with the reason for the letter regarding the violations, but rather the process of which notification was made. Council discussed the process with Ms. Rogers and advised her they would take into her consideration the concerns that she has.

Andy Snyder was present to discuss a letter he received from the City Attorney regarding a vehicle that is out of compliance on one of his rental properties. Mr. Snyder noted the vehicle in question is tied up in probate and cannot be processed for new tags at this time. Mr. Snyder was not in agreement that the vehicle is his responsibility since he rents the property. Council agreed the issue needs to be addressed with the City Attorney as to who is actually responsible for vehicles.

Angela Robertson was present to discuss a letter that she received from the City Attorney regarding a vehicle that is out of compliance at her residence. Ms. Robertson advised the vehicle has had the air bags removed, however, the front window remains broken. Paul Bolinger will meet with Ms. Robertson to look at the window and discuss an extension on the timeframe for getting the window fixed.

Council requested Code Enforcement notices be given to 813 Liberty Street and 901 Liberty Street; both for yard conditions.

POLICE / CODE ENFORCEMENT / ANIMAL CONTROL
Patrick Sheldon introduced himself to the Council and gave his report on activity for the month.

 John Metzger asked about a clarification on an "enclosed" area for vehicles. Eric Hull replied a carport is not considered an enclosure. John recommended the codes be more specific in regards to enclosures.

Paul Bolinger gave his police report for the month of March.

UTILITIES
Bill Heard reported on the street improvement project. Bill stated the estimate as of now is approximately $80,000 including the ditching and tubes. John Norman asked about doing some crack seal. Bill will get estimates.

Bill Heard reported on the gas line problems at City Hall. Eric Hull advised the original contractor has been notified and came out to look at the problem; finding that the gas lines were not coated or taped properly which allowed for corrosion and leaks to occur. Eric stated this is negligence on the part of the contractor and he is discussing with the City Attorney options to remedy. Council discussed going ahead and fixing the problem using a private contractor but will wait until legal counsel makes a recommendation.

PARK & POOL
Bill Heard reported he is just waiting on the contractor for the pool improvements. Bill noted weather has been a factor in the delay. Bill advised he has been prepping the bathrooms for paint and has replaced the lifeguard stands. John Norman advised the staff has been hired and the training is scheduled.

Bill Heard reported the lights at the park have been repaired. Bill noted that the lines had been cut and improperly repaired during a past project.

CORRESPONDENCE:  None

LEGAL COUNSEL:  None

OLD BUSINESS
Council agreed to table the review of the Code Book chapters until the next regular Council meeting when legal counsel is present.

Council asked about the pending ditch work, etc., on East Warren Street. Patty Hamm advised legal counsel had sent a letter to property owners.

MINUTES
John Norman made a motion to approve the minutes of the March 1, 2018 regular Council meeting as written. Larry Fowler seconded the motion. Vote: Yes=5, No=0 Motion Carried

FINANCE
Ken Newell made a motion to approve the March financial statement and vouchers as presented. John Metzger seconded the motion. Vote: Yes=5, No=0 Motion Carried

ZONING
Patty Hamm reported on the building permits that have been granted and a pending Conditional Use Permit for a day care.

NEW BUSINESS
John Metzger made a motion to approve the liquor license for Fajitas Restaurant located at 708 Walnut Street. Ken Newell seconded the motion. Vote: Yes=5, No=0 Motion Carried

ADJOURNMENT
There being no further business to discuss, John Norman made a motion to adjourn the meeting at 9:30pm. Mike Smith seconded the motion. Vote: Yes=5, No=0 Motion Carried.


Eric Hull, Mayor

ATTEST:
Patty A. Hamm, City Clerk

Minutes Approved:                    MAY 3, 2018